ManageEveryStation.Account for Every Litre.Control Every Transaction.
Helvino PetroManager is the cloud ERP that runs your whole fuel business — pumps, tanks, shifts, POS, HR, payroll, accounting, KRA eTIMS and M-Pesa — across every branch, from one secure dashboard.
- 5-day free trial
- No installation
- All modules included
One platform · every station
From the pump island to the balance sheet
Every litre dispensed, every shilling collected and every employee paid, traced end-to-end and reconciled automatically.
Pump & Nozzle Control
Register pumps and nozzles, capture opening/closing meters, and compute litres and expected cash automatically per attendant.
Tanks, Dips & Deliveries
Calibration charts, daily dips, delivery verification with pre/post dips, and automatic loss & gain reconciliation.
Shift Reconciliation
Open shifts with floats, close with meter readings, reconcile cash, M-Pesa, card and credit. Closed shifts are locked.
Fuel & Shop POS
Fast forecourt and convenience store POS with barcode scanning, split payments, refunds and supervisor controls.
KRA eTIMS
Per-tenant OSCU integration with queued transmission, retries, duplicate protection and compliant invoices.
M-Pesa Daraja
STK Push from the POS, PayBill/Till confirmations, automatic matching and reconciliation per company.
Complete HRMS
Recruitment, employee records, attendance (PIN/QR/mobile), rosters, leave, performance, discipline and exits.
Kenyan Payroll
PAYE, NSSF, SHIF and Housing Levy with configurable rates, PDF payslips, bank/M-Pesa schedules and P9 data.
Double-Entry Accounting
Automatic journals from sales, deliveries, payroll and expenses. Trial balance, P&L, balance sheet and cash flow.
Procurement & Suppliers
Requisitions, quotations, purchase orders, goods received, supplier invoices, payments and statements.
Customers & Fleet Credit
Corporate and fleet accounts with vehicles, driver limits, credit limits, statements and ageing.
Loss Prevention
Alerts for unusual sales, discounts, price changes, cash shortages and stock losses — with tamper-evident audit trails.
Built for the forecourt
Designed around how real stations operate
Every nozzle accounted for
Opening & closing meter readings per attendant
Pump & dispenser registry
Calibration, maintenance & nozzle history
Deliveries verified
Pre & post dip reconciliation
Multi-branch control
Every station on one dashboard
0+
Integrated modules
0%
Litre-level stock accountability
0/7
Cloud access from any device
0
Counties ready to serve
Up and running in a day
Register, configure, and start selling
- 1
Register your company
Create your isolated company workspace with your KRA PIN and business details — your first branch is created automatically.
- 2
Guided onboarding
Our wizard walks you through branches, tanks, pumps, nozzles, prices, employees, users and opening balances.
- 3
Run shifts & sell
Open shifts, record readings, sell through the POS with M-Pesa STK push, and transmit invoices to KRA.
- 4
Reconcile & report
Shift, tank, bank and M-Pesa reconciliation with real-time dashboards across all branches.
Everything included
A complete petroleum ERP
Multi-branch & tenants
- Unlimited branches by plan
- Branch-level permissions
- Inter-branch fuel, stock & fund transfers
Equipment & maintenance
- Dispensers, tanks, generators, CCTV
- Work orders & approvals
- Calibration & downtime reports
Reports & BI
- Sales, fuel, HR, finance & procurement
- Branch comparisons & trends
- PDF, Excel, CSV & print
Documents
- Secure, tenant-isolated storage
- Version history & expiry reminders
- Restricted access & audit trail
Notifications & approvals
- Configurable approval workflows
- Low stock & discrepancy alerts
- Email & SMS delivery
Employee self-service
- Payslips & leave on mobile
- Attendance & shifts
- Requests & announcements
Stop losing fuel and cash you can't see
Meter-to-tank and pump-to-bank reconciliation exposes shortages the same day — not at month end.
Start your free trialSimple pricing
One plan. Everything included.
Start with a 5-day free trial. Billed yearly in Kenya Shillings, VAT inclusive.
PetroManager Complete
Every module for any number of stations: fuel, POS, HR, payroll, accounting, eTIMS and M-Pesa.
KES 100,000 first year
then KES 50,000 per year
- Up to 50 branches
- 500 users · 2000 employees
- 5-day free trial · Priority support
- Core (branches, users, dashboard, reports)
- Fuel operations, tanks, pumps & shifts
- Point of Sale & shop inventory
- Customers, credit & fleet accounts
- Suppliers & procurement
- Accounting, expenses & banking
- HR, attendance, leave & recruitment
- Payroll & statutory returns
- KRA eTIMS e-invoicing
- M-Pesa Daraja integration
- Equipment, maintenance & vehicles
Developed & supported by
Helvino Technologies Limited
A Kenyan software company building dependable business systems. We implement, train and support PetroManager for fuel retailers across the country — talk to us about onboarding your stations.